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Quick Studies April 2003 • Vol.14 Issue 4 |
 WordPerfect 10 Collaborate With Comment & Sticky Notes | ||
 Create Comments Start commenting by opening the document and locating the spot where you'd like to leave feedback. The Comment feature works whether you're at the beginning of a line, in the middle, or at the end, so click wherever the comment belongs. Next, click Insert, Comment, and Create. The Comment window opens over the document window, and several new buttons appear on its Property bar. The double arrow buttons let you move through previous and subsequent comments. The Initials and Name buttons insert the user initials and name you specified in Environment Settings. Time and date stamp your comment with the Time and Calendar buttons. Unlike older versions, WordPerfect 10 lets you go beyond plain text and use familiar formatting tools, such as bold and italic. Add impact to your comments with detailed graphics, tables, charts, and more.
If you've already typed your comments directly into the document, simply select the text and then click Comment and Create from the Insert menu. WordPerfect copies the selected text into the comment-editing window. Color Code If more than one reviewer will be commenting on a particular document, set yourself apart through WordPerfect's color-coding and identification features. The user information you specify announces your identity in color-coded comments. This identification appears in the Comment icon that materializes in the margin and colors the Comment bubble that displays your entire comment text. To customize these features, go to Tools, Settings, and Environment. Under User Information, type your name and initials in the corresponding text boxes. Click User Color and then choose a color from the offered palette. Select A View Comments look different depending on the way you view a document. In page view, comment icons appear inside the left margin. If you haven't specified user initials or color in Environment Settings, the comment icon appears as a white bubble. To view the entire comment, click the icon once to reveal the comment in a colored comment balloon. An arrow indicates the insertion point. Double-click to open the comment for editing or right-click and choose Edit. When a comment has outlived its usefulness, right-click it and choose Delete.
If you receive a document with comments you'd like to include in the document text, right-click the comment text and choose Convert To Text. The text is inserted where the comment was created. When other users fail to time- or date-stamp their comments, all is not lost as long as they've supplied their user information in Environment Settings. Right-click the comment icon or bubble and choose Information to display the author's name and initials and the date and time of creation. Sticky Notes For those who tend to pepper documents with sticky notes instead of red ink, WordPerfect offers an electronic equivalent. The Sticky Note text box contains a familiar yellow background and wraps its text in front of the document text, just like a real sticky note. First position the cursor on the line you wish to mark. Go to Insert, Graphics, and Custom Box. In the Custom Box dialog box, select Sticky Note Text from the Style Name list. Click OK and the yellow box appears on the document. As you type, the box adjusts to accommodate the new text. When you're done reviewing someone else's note, right-click it and choose Delete Box. There's no automatic way to move Sticky Note text to the actual document, but you can always cut and paste. Both Comments and Sticky Notes make document sharing relatively painless. You might even come to enjoy having your work edited.  by Anne Steyer Phelps |
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